HVU

Leasing Assistant

US-NY-Syracuse
3 months ago
ID
2017-1137
# of Openings
1
Category
Administrative/Clerical

Overview

This is a Full time, benefit eligible position. Monday through Friday, 40 hours per week. 

 

The Leasing Assistant is responsible for day to day clerical functions in support of Property Manager and Assistant Property Manager including, but not limited to, answering phones, opening mail, filing, supply ordering, accounts receivable and special projects.

 

Responsibilities

  • Open the office and staff the front desk.
  • Maintain a professional attitude and appearance in the office. 
  • Promptly respond to all incoming calls, messages, and emails of a general inquiry.
  • Open the incoming mail daily and ordering supplies when necessary or as requested.
  • Ensure that applications are readily available and distributed to all interested applicants.
  • Help with preparation of applicant files.
  • Promptly vote on all applications when requested.
  • Complete landlord statements and provide assistance to any agencies providing support services to any resident (i.e. Section 8, ARC, DSS, etc.).
  • Log all detail regarding applications in BostonPost Property Manager.
  • Collect monthly rents and log in BostonPost Property Manager.
  • Prepare deposits for the bank run.
  • Consistently enforce all account receivable policies and procedures.
  • Track all open receivables and review delinquency report in BostonPost Property Manager with Operations Manager monthly at minimum.
  • Ensure receipt of open receivables by using ticklers in Outlook or equivalent system.
  • Complete maintenance work orders when such requests are called in during the office hours, make the Maintenance team aware of emergency situations as soon as possible.
  • After office hours, an answering service will record all work orders and provide faxes indicating the request made.
  • Assist in marketing, mass mailings and/or special administrative projects, when applicable.
  • Develop contacts with the community and assist with tenant events/relations.
  • Ensure that all company policies and procedures are being strictly adhered to and provide consistent, equal service to all of our residents, applicants, and vendors while promoting a positive image of the company throughout the local community.
  • Perform other duties as assigned.
  • Follow all the policies and procedures of Housing Visions and adhere to Housing Visions values of Quality, Responsibility, Integrity and Compassion.

Qualifications

  • High School Diploma with 2 years office/clerical work experience or an equivalent combination of education and experience required.
  • Valid driver’s license with no major restrictions and acceptable to Housing Visions insurance carrier required.
  • Must have reliable vehicle for daily use.
  • Must be able to meet the requirements of a Drug Free Workplace which includes but is not limited to negative results on pre-employment, random and reasonable suspicion testing.

 

Apply online at www.housingvisions.org

 

Housing Visions (HV) is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. As stated in our Equal Employment Opportunity policy, HV upholds equality in every aspect of hiring and employment affording consideration to employees and candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin or any protected class or characteristic established under applicable Federal, State or local statute or ordinance.  

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